1. Approval of City Council Minutes
To approve City Council minutes for the September 22, 2011 City Council Work Session and October 3, 2011 City Council Meeting.
(Resource Person: D. Ann Gray – 4166 ext. 12267)
(PR# 8066)
2. Human Relations Commission – Appointment
To appoint Geraldine Robinson to the Human Relations Commission representing a Minority Female with the term to expire on June 30, 2012.
Note: At the Work Session on October 20, 2011, Ms. Robinson received four 4 votes.
(Due to the resignation of Christle Glosson)
(Resource Person: LaVerne V. Brooks – 4166 ext.12264) (Attachment #2 – 5 pages)
(PR# 8014)
3. Passenger Vehicle for Hire Commission – Appointment
To appoint Larry Dixon to the Passenger Vehicle for Hire Commission representing a Passenger with the term to expire on January 1, 2012.
Note: At the Work Session on October 20, 2011, Mr. Sutton received six (6) votes.
(Due to the resignation of Amy Shaw)
(Resource Person: LaVerne V. Brooks – 4166 ext.12264) (Attachment #3 – 3 pages)
(PR# 8080)
4. Citizens Advisory Committee – Appointment
To appoint Will Sutton to the Citizens Advisory Committee with the term to expire on June 30, 2014.
Note: At the Work Session on October 20, 2011, Mr. Dixon received six (6) votes.
(Due to a vacancy)
(Resource Person: LaVerne V. Brooks – 4166 ext.12264) (Attachment #4 – 3 pages)
(PR# 8081)
5. Boards, Committees and Commissions Attendance Reports for the Period July 1, 2010 – June 30, 2011
To receive Attendance Reports from the following Boards:
Audit Services Oversight Committee, Citizens Advisory Committee, Design District Review Team, Durham Bicycle & Pedestrian Advisory Commission, Durham Board of Adjustment, Durham City-County Appearance Commission, Durham City-County Environmental Affairs Board, Durham Convention Center Authority, Durham Convention & Visitors Bureau Tourism Development Authority, Durham Cultural Advisory Board, Durham Historic Preservation Commission, Durham Housing Authority Board of Commissioners, Durham Open Space & Trails Commission, Durham Performing Arts Center Oversight Committee, Durham Planning Commission, Equal Business Opportunity Program Advisory Committee, Firefighter’s Relief Fund Board of Trustees, Housing Appeals Board, Human Relations Commission, Passenger Vehicle For Hire Commission, Raleigh-Durham Airport Authority, Recreation Advisory Commission, Triangle Transit Board of Trustees and the Workforce Development Board.
(Resource Person: LaVerne V. Brooks – 4166 ext.12264) (Attachment #5 – 24 pages)
(PR# 8083)
6. Bid Report – September 2011
To receive a report and to record into the minutes the bids which were acted upon by the City Manager during the month of September 2011.
(Resource Persons: Joseph Clark and Lynette McRae – 4132) (Attachment #6 – 16 pages)
(PR# 8065)
7. Street Acceptances
To accept the streets on the attached list for maintenance by the City of Durham.
(Resource Persons: Edward R. Venable and Nathan L. McHenry – 4326) (Attachment #7 – 5 pages)
(PR# 8061)
8. Automated Water Meter Installation Performance Audit (September 2011)
To receive and accept the Automated Water Meter Installation Performance Audit (September 2011) as presented and approved at the September26, 2011 meeting of the Audit Services Oversight Committee.
(Resource Person: Germaine F. Brewington – 4213 ext. 14244) (Attachment #8 – 16 pages)
(PR# 8058)
9. Request to Carryover Funds from FY 2010-11 to FY 2011-12, Amend the FY 2011-12
Budget Including Transferring the Fleet Fund to the Debt Reserve Fund, and Other
Budget, Grant and Capital Project Ordinance Amendments
To adopt an Ordinance Amending the 2011-12 City of Durham Budget Ordinance, the same being Ordinance #14155, to appropriate fund balance for the carryover request and to make other adjustments to several budget, capital improvement program, and internal service spending plan ordinances and resolutions.
(Resource Person: Bertha T. Johnson – 4111 ext. 20285) (Attachment #9 – 16 pages)
(PR# 8055)
11. Third Party Administrator Services for Workers Compensation
To authorize the City Manager to enter into a contract with Brentwood Services Administrators, Inc. in the amount of $75,835.00 for a period of one year beginning December 1, 2011 with the option to renew for two additional one year periods at a total contract amount not to exceed $227,505.00 for three years;
To authorize the City Manager to modify the contract before execution provided that modifications do not increase the dollar amount of the contract and the modifications are consistent with the general intent; and
To annually exercise the option to renew and amend the contract upon determining that the contractor’s performance has been satisfactory.
(Resource Person: Ann-Marie Sharpe – 919-354-2740 ext. 18348) (Attachment #11 – 37 pages)
(PR# 8076)
12. Use of Controlled Substance Tax Distribution and Federal Asset Forfeiture Funds
To authorize the use of controlled substance tax distribution funds and federal asset forfeiture funds in an amount not to exceed $180,000.00 for the job task analysis and promotional assessment; and
To authorize the City Manager to execute a contract in the amount of $169,425.00 with Ergometrics and Applied Personnel Research, Inc. for police job task analysis and promotional assessment services.
(Resource Person: Kathy Koechling – 4402 ext. 29155) (Attachment #12 – 87 pages)
(PR# 8057)
13. Acceptance of 2011 Grant to Encourage Arrest Policies and Enforcement Protection
Orders Program (GTEAP) and Adoption of Grant Project Ordinance
To authorize the City Manager to accept the "2011 Grant to Encourage Arrest Policies and Enforcement of Protection Orders Program (GTEAP)" by executing the grant documents; and
To adopt the "2011 Grant to Encourage Arrest Policies and Enforcement of Protection Orders Program" Grant Project Ordinance, in the amount of $339,459.00.
(Resource Person: Larry C. Smith – 4322) (Attachment #13 – 16 pages)
(PR# 8059)
14. Ordinance Revising City Code Section 70-17 – Payment of Frontage Charges
To adopt an Ordinance Amending Section 70-17(b) of the Durham City Code to allow the City Manager to grant relief from water and sewer frontage charges, except for the first 200 feet, for sections of street frontage where such improvements will never be installed.
(Resource Person: Edward R. Venable – 4326 ext. 30233) (Attachment #14 – 3 pages)
(PR# 8062)
15. License Agreement with Northwood Ravin, LLC for Irrigation System and
Landscaping for Trinity Commons
To authorize the City Manager to enter into a license agreement with Northwood Ravin, LLC for irrigation system and landscaping in Downing Street.
(Resource Person: Edward R. Venable – 4326 ext. 30233) (Attachment #15 – 7 pages)
(PR# 8063)
16. Update on Failed and Struggling Developments
To receive a report concerning the failed and struggling developments.
(Resource Person: Edward R. Venable – 4326 ext. 30233) (Attachment #16 – 3 pages)
(PR# 8064)
17. Contract Amendment No. 2 for City Hall Plaza Street Improvements
To authorize the City Manager to amend Contract ST-243 City Hall Plaza Street Improvements with Lanier Construction, Incorporated by $145,000.00 increasing the total contract to $1,218,439.14.
(Resource Person: Edward R. Venable – 4326 ext. 30233) (Attachment #17 – 2 pages)
(PR# 8068)
18. Sonoco Recycling Contract Amendment #1
To authorize the City Manager to execute a contract amendment and extension with Sonoco Recycling for the receiving and processing of city-collected recyclable materials, effective November 1, 2011, for a term of two (2) years expiring October 31, 2013.
(Resource Person: Christina Tookes – 4186 ext. 32255) (Attachment #18 – 8 pages)
(PR# 8047)
19. NC 55 and US 15-501 Municipal Landscape Agreements
To authorize the City Manager to execute the R-2906 C (NC 55) and the U-4009, U-4012 &
B-3450 (US 15-501) Landscape Agreements with the N. C. Department of Transportation.
(Resource Person: H. Wesley Parham – 4366 ext. 36425) (Attachment #19 – 11 pages)
(PR# 8070)
20. Construction Contract with Dellinger, Inc. for the North Durham Pretreatment
Facility Improvements
To authorize the City Manager to execute a contract with Dellinger, Inc. for the North Durham Water Reclamation Facility Preliminary Treatment Facility Improvements for $1,494,752.00;
To establish a contingency fund for the contract in the amount of $149,000.00; and
To authorize the City Manager or his designee to execute change orders for the contract provided that the cost of all change orders does not exceed $149,000.00 and the total project cost does not exceed $1,643,752.00.
(Resource Person: Simon Lobdell – 4381 ext. 35201) (Attachment #20 – 6 pages)
(PR# 8037)
21. Amendment # 1 to Contract SR-39, Chemical Control of Sanitary Sewer Root
Intrusion
To authorize the City Manager to execute Contract Amendment #1 with Duke’s Root Control, Inc for Contract SR-39, Chemical Control of Sanitary Sewer Root Intrusion for additional funding in the amount of $7,262.52.00 and a total contract amount not to exceed $352,806.00.
(Resource Person: Renee C. Lawrence – 4381 ext. 35273) (Attachment #21 – 2 pages)
(PR# 8072)
22. Hillandale Road Dual Waterline Replacement, Phase II
To authorize the City Manager to execute a contract with Park Construction of North Carolina, Inc., for Hillandale Road Dual Waterline Replacement, Phase II project for an amount of $4,327,606.26; and
To establish a contingency fund for the contract in the amount of $432,393.74;
To authorize the City Manager to negotiate change orders for the contract provided that the cost of all change orders does not exceed $432,393.74 and the total project cost does not exceed $4,760,000.00.
(Resource Person: Jim Harding – 4381 ext. 35260) (Attachment #22 – 4 pages)
(PR# 8087)
23. Redistricting Update
To receive a presentation on 2011 Recommended Redistricting.
(Resource Person: Patrick W. Baker – 4158 ext. 13241) (Attachment #23 – 3 pages)
(PR# 8092)