Letter Request

When can I request a letter from the Mayor?

The Office of the Mayor can provide letters of recognition for special events and occasions held in the City of Durham.

Requests for letters are not renewed annually and must be made each year. Background information and event details must be provided for letters intended for welcome or greeting, and for letters congratulating a group, organization, or company on an event or achievement. All requests for letters must be received at least two weeks before the event date. 

Our office reserves the right to approve or decline any request and to edit any drafted material for final wording. The issuance of a letter does not indicate or imply an endorsement from the Mayor or the City of Durham.

What types of letters can I request?

  • Birthday (for individuals turning 80 or older)
  • Church/Organization Anniversary
  • City Employee Retirement
  • Eagle Scout/Gold Award
  • Family Reunion
  • High School Reunion
  • Military Retirement
  • Wedding Anniversary (for 25 years or more)
  • Welcome Message for Events Held in Durham

How do I request a letter?

Please complete the Letter Request Form at the bottom of the page. Include a working telephone number where you can be reached for possible questions or clarification regarding the information you have provided.

If your letter request does not fit into one of these categories above, select “Other” on the form and give a detailed explanation of the circumstances or occasion of your request.

Please do not include inquiries regarding scheduling in your letter request. All requests for the Mayor to appear at an event must be submitted as an Appearance Request. 

How do I check on the status of a letter request?

To follow up on a request for a letter, you can reach us at 919-560-4333.

Letter Request Form

  11. Delivery Information
  13. Pick Up?

    Would you like to pick up the letter from City Hall (101 City Hall Plaza, Durham, NC) instead of having it mailed?

  15. Scan?*
    Would you like to have the completed document scanned to your email instead of having it mailed or picked up at City Hall?
  17. Mailing Address (where the completed document should be mailed):
  30. Type of Letter*
    Please select the type of letter you are requesting.

  34. To assist us in drafting the letters, we request additional information be included in your request.

    Birthday (for individuals turning 80 or older) - Please include life milestones, accomplishments, or additional information about family members, if applicable.

    Church/Organization Anniversary - Please provide a brief history of the church, organization, or person being honored.

    City Employee Retirement - Please include highlights of the person's work.

    Eagle Scout/Gold Award - Please provide a description of any projects completed for the award.

    Family Reunion - Please include a brief history of your family or, if being held in Durham, a schedule of activities.

    High School Reunion - If being held in Durham, please include a brief schedule of activities. 

    Military Retirement - Please include highlights of the person's military career.

    Wedding Anniversary (for 25 years or more) - Please include life milestones, accomplishments, or additional information about family members, if applicable.

    Welcome Message for Events Held in Durham -  Please provide information on the hosting organization and the purpose/background of the event. 

    37. Leave This Blank:

  39. This field is not part of the form submission.