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Finance Divisions
- DIRECTORS OFFICE
- ACCOUNTING SERVICES
- ACCOUNTS PAYABLE - VENDOR PAYMENTS
- finance systems administration
- PAYROLL
- PURCHASING
- REVENUE COLLECTIONS
- RISK MANAGEMENT
- TREASURY
- Underutilized Business Compliance
Finance Director's Office - 101 City Hall Plaza Annex, Durham
FINANCE DIRECTOR, Tim Flora, CFO
- The Director and Assistant Director represent the City of Durham's Financial operations and provide updates to City Management, the Mayor, and Council
- Ensures successful operation of the Divisions within the Finance Department
- Manages administrative responsibilities for staff in the Finance Department
Contact the Director's Office
- PHONE: (919) 560-4455
Accounting Services - 101 City Hall Plaza Annex, Durham
Operation and maintenance of the City's financial information system
- Maintains the general ledger
- Identifies, tracks and reports on the financial condition of City operations
- Prepares financial reports (Durham Financial reports, quarterly reports, Comprehensive Annual Financial Reports; and previous years' reports.
- Audits and maintains grants and capital improvement projects
- Develops and implements City accounting policies, procedures, and internal controls
- Coordinates annual audit conducted by external Certified Public Accountants [CPAs]
- Reviews and monitors City accounting activities to ensure compliance with regulatory and legal requirements and mandates
CONTACT Accounting Services
- PHONE: (919) 560-4125
A subdivision of Accounting Services . . . 101 City Hall Plaza Annex, Durham
- Processes payments of invoices for all City departments
- Processes payments to Vendors by registering through our online Vendor Self Service
- [email protected]
CONTACT Accounts Payable
- PHONE: (919) 560-4125
- FAX: (919) 687-0896
- EMAIL: [email protected]
EMPLOYEES ONLY:
- Employee travel & Petty Cash [email protected]
Finance Systems Administration
PURPOSE: To serve and assist the divisions and staff within the Finance Department and associated users across the City of Durham as it relates to Financial systems.
- This division supports the other divisions in Finance to complete their financial tasks through financial analysis, communication, and technical skills including SQL, MS Office, and ERP systems, collaboration, documentation, innovation, project management, business processes, and trouble-shooting.
- Finance Systems Administration, in collaboration with the City’s Technology Solutions Department, is in charge of examining, maintaining, and implementing various financial systems, hardware and software for the purposes of data analyses and financial transactions and tracking; and trouble-shooting and resolving issues through excellent customer service, research and evaluation skills.
Contact Finance Systems Administration
- Phone: (984) 242-3008
A subdivision of Accounting Services . . . 101 City Hall Plaza Annex, Durham
FOR EMPLOYEES ONLY
- Processes payroll for City of Durham employees
- EMPLOYEE REQUEST FOR LEAVE FORM - This form DOES NOT replace Employee Self Service. If you have access, use ESS, unless you are requesting leave pre-approved by Human Resources
- INSTRUCTIONS for EMPLOYEE REQUEST FOR LEAVE FORM [pdf]
CONTACT Payroll
- Phone: (919) 560-4125
- FAX: (919) 687-0896
- EMAIL: [email protected]
Purchasing Division - 101 City Hall Plaza Annex, Durham
THE CENTRAL BUYING OFFICE FOR PURCHASING GOODS & SERVICES
- Central buying office for purchasing goods and services for the City of Durham
- Provides Bid Opportunities to vendors
- Provides details for types & methods of procurement (purchase of goods & services)
- Reviews contracts for compliance with federal, state, and local laws and ordinances
- Posts, reviews, and grants BIDS for goods and services for the City of Durham
- Works with Vendors and guides the Vendor Registration process through Vendor Self Service [VSS].
- Ensures all purchasing and contracting activities are in line with Contracts & Compliance guidelines.
- Sale of Surplus: Responsible for the disposition of City surplus personal property and salvage/scrap property that is no longer required by City departments.
- The Print Shop is also part of the Purchasing Division and handles centralized printing and duplicating operations and mail room services for the City of Durham.
CONTACT Purchasing
- EMAIL: [email protected]
- PHONE: (919) 560-4132
Revenue Collections - 101 City Hall Plaza, Suite 1100, Durham
- Non-utility billing (Assessments, Parking, Cemetery, Landfill Tipping, Neighborhood Improvement services, and other billing for services not related to Water & Sewer services billing)
Assessments
- Confirmed and Pending Assessments information
Beer & Wine Licenses
- Revenue collection and cash management
False Alarm Reduction Program
- All City of Durham alarm providers are required to be registered by law. The False Alarm Reduction Program provides for alarm registration and includes a civil penalty process for multiple false alarms, as well as an appeals procedure.
- The program does not apply to personal safety alarms, medical devices, audible alarms or car alarms.
- PM AM Corporation, through the use of its software, offers free online alarm registration,. PMAM also has a dedicated customer support team available 9:30 a.m. and 6:30 p.m., Monday through Friday, on behalf of the City.
MAKE A PAYMENT
CONTACT Revenue Collections
- Email: [email protected]
- Email: [email protected]
- Email: [email protected]
- PHONE: (919) 560-4700
Risk Management Division - 101 City Hall Plaza, Annex
- Aims to provide a safe environment for employees and the public it serves. Our goal is to prevent and minimize the financial impact of losses and reduce the frequency and severity of personal injuries to employees and residents.
Key Elements of the Risk Management and Safety Program
- Aggressive Claims Management
- Incident & Claim Investigations
- Occupational Safety & OSHA Compliance
- Prevention & Loss Control
- Property & Casualty Insurance
- Risk Reduction Strategies
- Resident Claim Services
TO FILE A CLAIM
Contact Durham One Call online or by phone (919) 560-1200.
CONTACT Risk Management
- PHONE: (919) 354-2740
- EMAIL: [email protected]
FOR EMPLOYEES ONLY
- Material Safety Data Sheet [MSDS]
TREASURY - 101 City Hall Plaza Annex, Durham
- Manages City investment programs
- Handles the City's debt services
- Oversees the City's cash management activities
CONTACT Treasury
- PHONE: (919) 560-4511
- EMAIL: [email protected]
Underutilized Business Compliance DIVISION - 101 CITY HALL PLAZA ANNEX, DURHAM
- Implementation of the City's Equal Business Opportunity Program (EBOP)
- Implementation of the City's Small Local Business Enterprise Program (SLBEP)
- Works closely with the Purchasing Division to ensure contract and purchasing compliance
- Contact Equity & Inclusion for more information regarding Racial Equity within City Government
CONTACT Underutilized Business Compliance
- PHONE: (919) 560-4180 ext. 17245
Service request:
Click or call 919-560-1200